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Job Description

Please find below the brief JD for the job role:

Enforcement (Within Secondment Hours): Support urgent IP enforcement and customs matter through coordination and documentation management.

Key Activities:

• Handle urgent Customs matters in coordination with India-based stakeholders.
• Coordinate with India IP Brand Enforcement and Software Piracy teams for enforcement actions.
• Participate in attorney docketing meetings to review and discuss ongoing enforcement cases.
• Collaborate with outside counsel, who handle the majority of enforcement workload.
• Provide paralegal support for administrative follow-ups, including:
• Processing subsequent documents such as Power of Attorney (POA) signatures.
• Routing and tracking signed documents to ensure timely submission.

Trademark Prosecution: Support the full lifecycle of trademark prosecution and portfolio management in coordination with outside counsel and stakeholders.

Key Activities:

• Instruct and follow up on new trademark filing requests with outside counsel.
• Communicate with stakeholders on upcoming trademark deadlines, filings, and renewals.
• Monitor and process Watch Notices to identify potential infringements or conflicts.
• Handle Statements of Use, Maintenance, and Renewal filings with outside counsel.
• Coordinate evidence gathering for opposition or cancellation proceedings.
• Ensure regular updates and reviews during docketing meetings with attorneys.
• Provide paralegal support for documentation — including signature coordination for legal filings.

Administrative & Coordination Support: Facilitate effective communication, documentation, and meeting management across stakeholders.

Key Activities:

• Attend trademark docketing meetings, one-on-one reviews, and internal/external training sessions.
• Locate and retrieve documents and prior correspondence or investigation records as needed.
• Maintain an organized evidence repository for all trademark and enforcement matters.
• Coordinate meetings and call schedules with business stakeholders and outside counsel.
• Ensure timely sharing of updates and action items arising from meetings.
  
  

Pre‑Requisites:

• Non- Lawyer (any discipline) with 1–3 years’ experience in IP support, trademark prosecution, legal operations, or paralegal/coordination roles.
• Exposure to trademark filings, renewals, docketing, document management, and coordination with outside counsel and internal stakeholders.
• Experience handling legal documentation such as POAs, signature tracking, and evidence/document repositories.